AI Automation That Pays For Itself in Weeks
We build AI agents that run your repetitive processes end to end — invoicing, marketing, operations, or any workflow unique to your business — across the tools you already use.
Clients average 28+ hours saved per month with 99%+ accuracy.
Try it free:send us one real process and we'll automate it for a live demo — free of cost, no commitment.
0+
Hours saved / month
0.0%
Accuracy rate
2-4 wk
To go live
Figures are averages across active client automations, measured against each client's own pre-automation baseline.
Trusted by teams at
One model, any repetitive process
Invoicing, marketing, warehouse ops, or something only your business does — every automation we build runs the same four steps.
Trigger
A document, event, email, or schedule kicks it off.
AI understands
Reads the context and decides what needs to happen.
Acts across your tools
Updates your CRM, ERP, accounting, or any connected system.
Humans handle exceptions
Only uncertain cases reach a person — nothing is guessed.
Watch the Busywork Disappear
Pick a workflow, hit run, and watch what takes your team hours happen in minutes.
Processing time
4h 00m
vs. manual 4h 00m per invoice batch
Invoice received
New supplier invoice lands in accounts@ inbox
Extracting data
AI reads vendor, line items, VAT, totals & PO number
Three-way matching
Validates against purchase order & goods received
Checking duplicates
Flags anything already paid or out of policy
Posting to Xero
Clean entry pushed straight into accounting
Done
Approved and filed — no human keystrokes
Illustrative simulation — your real workflow, demoed free.
Why Choose Deooch?
Manual, repetitive work drains your team and your margins. We make it disappear.
Save Time
Eliminate hours of manual data entry, invoice processing, and document scanning. Your team focuses on growth instead of busywork.
Zero Errors
AI-powered automation with built-in validation ensures consistent, accurate processing. No human mistakes, no missing data.
Cut Costs
Reduce operational expenses by automating repetitive work. Scale your output without scaling your headcount.
Works with the tools you already use
…and most other tools with an API or inbox.
Your data is safe with us
We're Berlin-based and GDPR-compliant by default. Your data is encrypted in transit and at rest, processed within your own systems wherever possible, and never sold or shared. We sign DPAs and NDAs, and anything the AI is unsure about is routed to a human — never guessed.
GDPR compliant
Encrypted end-to-end
DPA & NDA on request
Human-in-the-loop
What can Deooch automate for you?
These are common starting points — not a fixed menu. If a process follows rules, we can automate it, even if it isn't listed here. Every build is custom-fit to your existing tools.
Invoice Processing
From inbox to accounting system — untouched by human hands.
- →Auto-capture invoices from email, PDF, or scans using AI document understanding (OCR + LLM extraction)
- →Extract vendor, line items, tax, totals and PO numbers — then validate against your records
- →Flag mismatches and duplicates for review; push clean data into QuickBooks, Xero, NetSuite or Stripe
- →Three-way matching (PO ↔ invoice ↔ receipt) so nothing gets paid twice
Marketing & Sales Ops
Campaigns, leads and follow-ups that run themselves.
- →Route and enrich inbound leads, then sync them straight into your CRM
- →Trigger personalised follow-up sequences the moment a lead qualifies
- →Keep CRM records clean — dedupe, update stages and log activity automatically
- →Assemble recurring campaign and pipeline reports from every source you use
Document Scanning & Digitization
Turn paper and PDFs into searchable, structured data.
- →Bulk-convert contracts, forms, and records into searchable digital files
- →AI classifies each document by type and routes it to the right folder or system
- →Extract key fields (dates, names, amounts, clauses) into a structured database
- →Full-text search and audit trail across everything you have ever filed
Data Entry & Migration
Stop copy-pasting between systems.
- →Move data between spreadsheets, CRMs, ERPs and databases automatically
- →Fill web forms and internal tools on a schedule or on trigger
- →Clean, de-duplicate and standardise records as they move
- →One-time migrations or always-on syncs — your choice
Receipt & Expense Automation
Expense reports that file themselves.
- →Employees snap a photo; AI reads amount, date, vendor and category
- →Auto-match to corporate card transactions and policy rules
- →Route for approval and sync to your accounting/payroll system
- →Real-time spend dashboards and faster reimbursements
Freight & Shipping Document Automation
Bills of lading, customs docs and PODs — handled.
- →Read bills of lading, commercial invoices, packing lists and customs forms with AI
- →Match shipments against bookings and flag discrepancies in weight, quantity or HS codes
- →Auto-calculate freight charges, demurrage and duties; push into your TMS or ERP
- →Track proof-of-delivery and trigger invoicing the moment a load is confirmed
Hospital & Healthcare Management
Less admin at the desk, more time with patients.
- →Digitise patient intake forms, referrals and lab reports into your EHR/HIS
- →Automate insurance claim prep, eligibility checks and coding from clinical notes
- →Schedule appointments, send reminders and reconcile no-shows automatically
- →GDPR-aware handling of patient data, with sensitive cases routed to staff for review
Any Custom Workflow
The categories above are starting points — if a process follows rules, we can automate it.
- →Bespoke automations scoped to a process unique to your business
- →Connect tools that don't talk to each other via custom integrations
- →Auto-generate recurring reports from multiple data sources
- →Extract structured data from any document, system, or inbox
deoochform — powerful forms that build themselves
Our AI-native form builder. Describe the form you need in plain English and it's ready to share — then collect, search, and export every response from one dashboard.
- Describe it in plain English — AI builds the form
- Public shareable link, live in seconds
- Searchable dashboard — star and archive responses
- One-click Excel export
- Team access with roles
- MCP integration for AI assistants
Purpose-built products for hospital operations
One of six product areas we build — from AI agents to document, freight, and finance automation. These hospital products come straight from a real operations survey.
Pharmacy Inventory
Track stock in real time and auto-reorder before you run out — no more manual counts.
Medicine Expiry Tracking
Flag expiring medicines weeks ahead to cut waste and stay ahead of compliance checks.
Equipment & Asset Tracking
Monitor service, calibration and warranty dates so a check is never missed.
Automated Reporting
Generate compliance and operational reports on a schedule instead of by hand.
Billing Automation
Speed up claims and billing to close the gap between care delivered and payment.
Staff Scheduling
Build rosters that respect availability and coverage rules automatically.
Also on the roadmap: Documentation Automation and Inter-department Communication.
What results has Deooch delivered?
Invoice Automation
B2B SaaS, Berlin (45 staff)
Challenge
The finance team manually keyed ~520 supplier invoices a month into Xero — roughly 40 hours, with frequent duplicate payments and late-payment fees.
Solution
We built an inbox-to-Xero pipeline: invoices are auto-captured from accounts@, fields extracted with AI, validated against POs, and duplicates flagged before posting.
Result
Posting time dropped from 40 hours to under 3. Zero duplicate payments in 6 months. Finance now spends its time on forecasting.
40+ hrs
saved per month
Document Processing
Boutique Law Firm (12 attorneys)
Challenge
Paralegals scanned and hand-filed ~2,000 case documents monthly. Finding the right document took 15+ minutes and compliance audits were painful.
Solution
We deployed an OCR + AI classification pipeline that digitises, tags by matter and document type, extracts key dates, and makes everything full-text searchable.
Result
Filing is now instant and search takes seconds. Audit prep went from days to hours. Paralegals reclaimed ~30 hours a month for billable work.
30+ hrs
saved per month
Freight Document Automation
Logistics Forwarder, Hamburg (60 staff)
Challenge
Ops keyed ~1,400 bills of lading, customs forms and PODs a month into the TMS by hand — slow, error-prone, and a constant source of disputed charges and demurrage.
Solution
We built an AI pipeline that reads every shipping doc, matches it against bookings, recalculates freight and duties, and posts clean entries into the TMS with mismatches flagged.
Result
Document handling dropped from ~90 hours to under 10 a month. Charge disputes fell sharply and invoices now go out the same day a load is delivered.
80+ hrs
saved per month
Simple monthly pricing
Pick a starting point — the exact price depends on complexity and volume, agreed before any work starts. No large upfront fee.
Starter
One straightforward automation, built and maintained for you.
- ✓A single workflow (e.g. invoice capture or expense entry)
- ✓AI extraction + validation
- ✓Integration with one existing tool
- ✓Email support
Growth
Multiple or more complex automations across your stack.
- ✓Several workflows or a multi-step process
- ✓Multi-system integrations
- ✓Human-in-the-loop review + monitoring
- ✓Priority support & change requests
Custom
High volume, bespoke, or regulated (healthcare, freight at scale).
- ✓Tailored scope & SLAs
- ✓Dedicated build + onboarding
- ✓DPA / NDA and compliance review
- ✓Ongoing optimisation
Backed by guarantees
Results or Money Back
If it doesn’t hit the agreed targets within 30 days, we fix it at no extra cost — or you don’t pay.
99%+ Accuracy
Built to human-level reliability, with uncertain cases flagged for review rather than guessed.
Data Security
Encrypted in transit and at rest. We work within your systems and follow GDPR practices.
Loved by Busy Teams
Feedback from clients who got their time back.
Finance Manager
B2B SaaS · Berlin (45 staff)
Deooch saved us 40 hours a month on invoice processing. The system is reliable and the team was great to work with.
Operations Director
Boutique law firm · 12 attorneys
We were drowning in document scanning. Within a month, our team was 80% more efficient. Highly recommend.
Ops Manager
Freight forwarder · Hamburg (60 staff)
Our bills of lading and customs docs used to eat entire days. Deooch cut document handling by 85% and disputes dropped with it.
Founder
Consulting firm · 8 staff
Our finance team used to lose two full days a week on expense reports. Now it's basically zero. Game changer.
Operations Lead
Property management firm
Every property inquiry now lands in our CRM in minutes. We handle 3x more leads with the same team.
COO
Healthcare admin group
Reports that took days now take hours, with 100% data consistency. Our audits are painless now.
Frequently Asked Questions
How much does an automation cost?+
Most automations are a simple monthly subscription — between €10 and €50/month depending on complexity and volume, with no large upfront build fee. We agree on the exact plan in the proposal before any work starts, so there are no hourly surprises.
How long until it's up and running?+
Most automations go live in 2-4 weeks from the first call. Simpler workflows can be faster; complex multi-system integrations take a little longer. We give you a firm timeline in the proposal.
Will this work with the tools we already use?+
Yes. We build around your existing stack — QuickBooks, Xero, HubSpot, Salesforce, Google Workspace, Excel, custom databases, and most other tools. If it has an API or an inbox, we can usually connect to it.
Is my data safe?+
Your data stays within your systems wherever possible, encrypted in transit and at rest. We follow GDPR practices and never sell or share your data. Anything the AI is unsure about is flagged for human review rather than guessed.
What if the automation makes a mistake?+
Every automation is built with a confidence threshold — uncertain cases are routed to a human instead of processed blindly. We also run alongside your manual process first, then cut over once accuracy is proven. And our results guarantee covers fixes at no extra cost.
We're a small team — is this overkill for us?+
Not at all. Small teams feel repetitive work the most because every hour counts. Even automating one process — invoices, leads, or expenses — can give a few hours back every week. Start small, expand when you see the ROI.
What do you need from us to get started?+
A 30-minute discovery call and a few sample documents or data so we understand your real workflow. From there we handle the build, testing, and deployment, with a short training session for your team at the end.
Musaib Khan
Founder · AI/ML engineering & B2B automation · Berlin
You work directly with the person building your automation — no account managers, no support-ticket black holes. Deooch is bootstrapped and revenue-generating, so every workflow is scoped and run hands-on.
See It Work on Your Own Process — Free
Send us one real, repetitive task and we'll build a working automation demo of it at no cost. If it saves you time, we scope the full version. No obligation.
Get My Free Demo